7 Top Digital Transcription Tips When Setting Up Your Virtual Assistant Business
Written on December 26, 2009 – 2:17 am | by camerareviews
As a UK Virtual Assistant, who has specialized in Digital Transcription, while living in the south of France, I am often approached by people with an administrative background moving abroad who want to know my Top Digital Transcription tips so they can own Virtual Assistant business. Here are my top 7 tips! 1.First and Foremost, Know How Digital Dictation / Transcription Digital dictation Works starts with the customer, such as a building surveyor, who goes every day to properties with the aim of producing a report of the surveyor to investigate.
He takes with him a digital voice recorder to record his findings. When he returns to his office, he downloads the voice file on his PC. He sends this voice file over the Internet to a virtual assistant secretary to transcribe using Digital Transcription software, headphones and a pedal. The report is typed into a Word document and sent back via e-mail. Job done! 2.Decide your digital NicheIt Transcription is a great idea to have digital transcription niche – use your previous experience to guide you to your niche area, or that his insurance, real estate, education, medical .
.. always known for your specialty and able to provide quality transcription work serve you much better than a centipede. If you do not have a particular expertise in all fields, research areas that motivate you study and terminology for this niche. Taking into account the nature of the transcript you want to offer. This is one-on-one interview transcription, meetings, focus groups and teleconferences. The number of people that will be incorporated directly affect the price you costs. The greater the number of people on the digital tape, the longer the tape will take to erase transcribe.
3.All? Acceptance of work, ask for a test file to listen. This can save hours of wasted time and money, the quality of the file is vital for your quote. Voice files can vary greatly depending on many factors including: the recording device is used or an external microphone was taken, or people talking over each other, or someone mumble or talk very fast. As a general rule of thumb, an average person speaks clearly for one minutes it takes four minutes for your file types, <a href="http://www.cheapmediaplayer.
com/category/best-buy-boomboxes/” target=”_blank”>sony cd boombox, transcribe.4.Know The audio format is that of the voice file that you send your client and you should know that you transcription software to work properly handle it. This may vary depending on the digital recorder used during recording. Each may have their own advantages and disadvantages.One of my favorites is the DSS (Digital Speech Standard) audio file format, a compressed audio file developed by Olympus not suffer loss of quality, but still easily transmitted via the Internet due to size.
In addition, there are smaller the more usual WAV (larger file size, good quality) and WMA (low quality) digital formats. More associated with music, but the excellent quality MP3 or MPEG formats, and a host of others.5.Know Every customer is important to you to their own customer requirements when the types of transcription in a Word document have. Ask if they in-house template they want, so you post their predefined styles, fonts, headers and footers, etc. It is extremely important that your customer gets to use the transcript of the highest quality and that means every time proofreading ! Deliver your deadline and fully confidential.
6.Communicate in the right wayWhen a client send a voice file, it can significantly in size and do not want to block your e-mail as an e-mail attachment. Check out internet communication services specifically for this purpose, such as the right tools for the job http://www.sendthisfile.com.7.Have – Transcription software, headphones and pedal! Olympus makes their own software DSS Player Transcription DSS, WAV and WMA digital file overwrites formats.There is also a range of free transcription software available, eg Express Scribe.
The Windows version can be used to load most common audio formats such as WAV, MP3, DCT (encrypted dictation), RA and RM (Real Audio), SRI (VoiceIt), DSS (Olympus, Lanier and Grundig), AU, AIF, MSV , DVF, MP2, VOX, compressed WAV, Philips Digital Recorder format, Sanyo Digital Recorder format and much more! you get a good headphones (my cordless Skype-Ones are just the ticket!) to listen through a foot pedal (USB connection) for effective voting control file, so your hands do the typing! So get started with your digital Transcription Top 7 Tips on setting up your Virtual Assistant Business.